Calem Blogs

Blogs of CalemEAM

Mandatory Due Date at REQ Approval


A mandatory new due date is required when approving a requisition in R21a.  The purpose is for an approver to set a due date for a requisition to be approved. A checkbox "Use current" (1) is provided for one to use current due date if any. When the box is checked, current due date (3) will be copied to the new due date (2). Alternatively, the ...
Continue reading
  24 Hits
24 Hits

PO Print without Attachments


A new option has been added in R21a to print PO without attachments: A PO may have attachments such as quotation from vendors. An approved PO can be printed (option 1) into a PDF file and include PDF attachments and images. Each attachment can be edited and set "No Print" checked to exclude it from being printed. A PO not approved ca...
Continue reading
  29 Hits
29 Hits

How are Hours Populated in Work Order Scheduling


​The hours prefilled when scheduling a user to a work order have been refined in release R21a (May 2021). The scheduling of a user to a work order can be done in the following ways: Schedule | Weekly Schedule - dragging a work order to weekly calendar (see this blog ) Work Order Planning Tab: "More" dropdown - Assign to others or Assign t...
Continue reading
  27 Hits
Tags:
27 Hits

How to Set up Vendor Defaults for Purchase Orders (POs)


The following default values can be configured in vendors from Calem release R21a (May 2021): Menu Path: Purchase | Open | Vendor Lists Vendor Tax can be refined at: Purchase | Open | Tax Code list | Tax Code Form | Vendor Tab Custom fields can be added at vendors to provide additional default values The same custom fields may be defined ...
Continue reading
  23 Hits
23 Hits

How to Implement an ERP Integration in Calem


​In the coming release of R21a, the Calem API has been extended to support the implementation of ERP (Enterprise Resource Planning solution) integration. Inventory integration is used as an example in this blog. Here is the data flow of the integration. ​ Direction ​ Object ​ ​Calem to ERP ​ ​Requisitions for spare parts created...
Continue reading
  105 Hits
105 Hits

When to Use WO Labor Summary Report


In the coming release of R21a (scheduled for early May 2021), the WO labor summary report has been revamped. If you are looking for the following metrics of work order labor in one place this report is the right one. Available hours: these are the labor hours available based on shifts and schedules. The schedules are defined in ...
Continue reading
  122 Hits
Tags:
122 Hits

How to Customize Menu Bar in a Form


Calem allows an admin user to customize the menu bar of a form to implement flexible access control with an intuitive drag and drop interface.  The first step is to select a group to customize. See this blog for more discussion of groups. You can find out the group to customize by looking at the Calem desktop of a logi...
Continue reading
  131 Hits
131 Hits

How to Report Work Order Status Duration


​In the coming release of R21a planned for April 2021, work order status duration is available in the status log: Menu path: Work Order | Open WO (or another work order list) | Go to a work order | More dropdown menu | Status Log The "Duration (hours)" column shows the duration in hours of a work order in the "To status". The "Exit Time" shows...
Continue reading
  157 Hits
Tags:
157 Hits

How to Merge Calem Instances into a Central Service


Calem Cloud Services provide flexible choices for organizations to manage business units. An organization can manage business units in a central Calem Cloud Service, or use multiple cloud services each for a business unit.  This blog discusses the process of merging multiple Calem Cloud Services into a Central Calem Cloud Service. You may refe...
Continue reading
  312 Hits
312 Hits

How to Handle Freight and Tax in Inventory Receiving


​Freight and tax incurred in purchasing spare parts should be included in the cost of spare parts to keep maintenance cost accurate. This blog discusses the two processes for handling the freight and tax when receiving inventory ordered by PO.   1. Receiving with Invoices This process covers the cases that invoices are available prio...
Continue reading
  473 Hits
473 Hits

How to Implement Inventory Kit in Calem


Inventory kit is introduced in the coming release of R21. It allows one to group parts together based on usage and increase productivity in inventory purchase and checkout. The steps to implement kit are covered below. Define a kit for a set of parts that are used together for a maintenance task. Use the kit in a requisition to purch...
Continue reading
  491 Hits
Tags:
491 Hits

Printing QR Code Labels in Calem


QR code labels are introduced in the coming release of R21 planned for February 2021. They can be used for inventory labels, and list of codes such as cost centers. 1. Stock Label A stock label shows the QR code of item number, description and stock bin. It can be printed and attached to an item. Menu path: Inventory | Site Inventory | Inventory Fo...
Continue reading
  613 Hits
Tags:
613 Hits

How to Report Mean Time Between Failure (MTBF)


Mean time between failures (MTBF) is the average time between system breakdowns. MTBF is a crucial maintenance metric to measure performance, safety, and equipment design, especially for critical or complex assets, like generators or airplanes. It is also used to determine the reliability of an asset. Calem calculates the mean time between failure ...
Continue reading
  696 Hits
Tags:
696 Hits

A Revisit of Inventory Valuation


There are changes in inventory valuation in the coming release of Calem R2021. The new process allows you to  report inventory valuation by the following menu items: 1. Get the current inventory valuation: Menu path: Inventory | Report | Site Inventory Valuation by Avg Price 2. Get a valuation report at a previous date: Men...
Continue reading
  552 Hits
552 Hits

When to Use Server Processes


Server processes are scheduled and executed in Calem on intervals without the need of manual intervention. For instance, work order generation process is executed in the wee hours in the morning every day while workflow email processes are executed every several minutes to send or read emails.  The following server processes are made...
Continue reading
  636 Hits
Tags:
636 Hits

How to Upgrade to PHP 7.4


In the coming release of Calem Enterprise R2021, the support of PHP 7.4 is included. Customers of on-premise implementation can download the release when it is available (planned for January 2021). The release source archive will have "php72" in it such as "CalemEnterprise_2021_ioncube.php72.tar.gz" here (customer account is required). This bl...
Continue reading
  835 Hits
Tags:
835 Hits

How to Use Data Dictionary in Calem


Data dictionary is introduced in the coming release of Calem R2021. It is intended for power users, administrators and system integrators. For instance, one can use data dictionary to find out the field type for asset number. The following objects are included in the data dictionary.  ​Table ​ ​A table is a Calem object implemented in MyS...
Continue reading
  628 Hits
628 Hits

How to Delete Meters


An asset or location can have meters in Calem. Meter readings may be used to drive preventive maintenance, or for condition monitoring.  Deleting meters may be accomplished by removing its references including:  Meter readings PM scheduling and Work Orders Meter Sets 1. Meter Readings The first step is to remove all the meter readings. Me...
Continue reading
  633 Hits
Tags:
633 Hits

How to Manage Asset Relationship in Calem


Asset relation represents the dependencies between assets. It can be used for impact analysis when changes and maintenance are performed. The following is a sample asset relationship diagram. The asset diagram starts at the asset of interest The related assets are shown to the right in a tree-like view. Click ">>" to drill down to an ass...
Continue reading
  589 Hits
Tags:
589 Hits

How to Visualize Work Orders by Open WO Chart


Available in the coming release of Calem R2021 in January 2021, Open Work Order Status Chart shows the assignment and status for WOs that are being processed. WOs that are of terminal statuses (i.e., Accepted, Closed, Canceled, Disapproved and Incomplete) are not included in the chart. Management and technicians can visualize wo...
Continue reading
  1139 Hits
1139 Hits