Clay's Blog

A new bulk asset moving feature is available in release R2025e (July 2025). Simply filter the asset list first, check assets to to be moved, click More | Move Asset to launch the move process (screenshot below). Fill out the new location in the asset move screen (next screenshot), click "Save" to complete move. The process may stop if there ar...

A follow-up work order may be created for a work order in the coming release R2025e (July 2025). A new menu "Create Follow-Up WO" is available from work order form's More dropdown. TaskView: Execution and Review tab's More dropdown | Create Follow-Up WO DataView: More dropdown | Create Follow-Up WO A "Follow-Up" checkbox is available in work o...

A new feature is available in release R2025e (July 2025) to generate work orders on the 1st of the month. This feature is useful for PMs of monthly or every-X-month schedules. For instance, a PM is due by end of the month, and its PM work orders are generated on the 1st of the month (screenshot below). Ahead By is a ne...

A new feature, general work permit form, is available in the coming release of Calem R2025e (July 2025). A general work permit visualizes potential hazards, personal protective equipment (PPEs), and related work permits for a work order (screenshot below). The general work permit form is visualized in web and Calem Mobile.The form ca...

It is a hidden feature in Calem. Location docs can be attached to work orders created for these locations. This feature may be used to auto-attach maintenance manuals and drawings to work orders. A checkbox "To WO" needs to be checked for these docs or attachments to be carried over to work orders. For PM work orders docs configured in PM Plans wil...

A job role menu is available in the coming release of R2025e (June 2025). The new menu is searchable in the menu tree - see this blog. The new menu makes it easier to access job roles and manage them. Menu: Organization | Codes | Job Roles.A new field "Inactive" is added in job roles to retire roles that are no longer applicable (scr...

The inventory budget KPI is refined in the coming release of Calem R2025d (May 2025). The cost of inventory usage is split into a) Actual usage (part/service); b) Project use; c) Disposed; and d) Transfer. The actual usage may be compared with the budgets allocated for maintenance. See this blog for maintenance budget KPI. KPI: Dashboard ...

Flexible fiscal months are available in the coming release of R2025d (May 2025) for calculating inventory usage. It enables organizations to generate reports of monthly inventory usage in maintenance and compare with reports from other financial applications. Menu: Organization | Open | Site Budget | Fiscal Month.Each month has ...

A dropdown is a field with values from a list. A checkbox is a field holding a binary value such as Yes/No. A dropdown with a list of Yes/No values is like a checkbox. However, it is different from a checkbox in required fields. A required field in a Calem form must have a value populated. A dropdown field can be a required field. So...

Work order approvers are surfaced in work orders in the coming release of R2025d by May 2025. They are available in work order lists for browsing and filtering. Work orders updated in the past 90 days will have the field populated when upgrading to R2025d The approvers for earlier WOs will not be surfaced in WO lists. They ...

An inactive flag is available to manage outdated or superseded documents in Calem. Use "Show Inactive" to view docs that are inactive. Edit a document and set "Inactive" checkbox checked to inactivate a doc.Inactive docs will not show to end users. They will not be deployed to work orders from documents for PMs. Alternatively, a doc record can...

Field prompts are texts shown in creation or editing forms. They help users with populating fields with quality information. They are available in the coming release of Calem R2025d. The field prompts for the "Subject" and "Description" fields of work order form are provided out of the box (screenshot below).Field prompts are av...

Weights are introduced for auto min/max calculation in the coming release of R2025d - see this blog for auto min/max process.  Weights are applied to minimum/maximum stock levels calculated from inventory transactions including repairs, PMs and purchase orders. For instance, inventory of Class C or non-classified might not be&nb...

A new KPI is available in the coming release of R2025d for open work orders by asset priority. Supervisors can view pending work orders based on asset priorities. The KPI is shown in the Dashboard | Summary tab. Drill down to list view, and further down to work orders by an asset priority.Compare the KPI by sites through multi-s...

Inventory storerooms for various purposes may be used for maintenance operations. For example, a general storeroom holds parts and consumables for maintenance, a repair storeroom is to keep parts repaired and ready for reuse. It may be necessary to receive parts from PO to the general storeroom only.  The following steps show how this fun...

Filtering asset KPIs by individual asset/location, or asset class is available in the coming release of R2025d (planned for May 2025). It enables a complete spectrum of asset KPIs zooming-in (by individual asset/class), and zooming-out (by sets of assets and classes). 1. Zoom In/Out by Assets The radio buttons below offer&n...

Top Failure KPI will be available in the coming release of R2025d (planned for May 2025). Top failures are calculated by parameters including a time period, assets, locations, and/or asset classes. The KPI shows what went wrong the most, and may be used to drive processes for better asset reliability. The KPI is availa...

Calem Cloud Service is monitored by internal and external utilities. A commercial external monitoring service is utilized to monitor Calem Cloud Service including service status and SSL Certificates. Additionally, database, disk and NFS file systems are monitored internally. 1. Database Monitoring Database is monitored inte...

Purchase orders (POs) and requisitions (REQs) that are fully received will be auto-closed in the coming release of Calem R2025c based on their ages.  POs of "Received" and "Invoiced" will be auto-closed after 9 months old, while completed POs will be auto-closed in 6 months.REQs of "Approved" status will be auto-closed after 9 m...

New KPIs are introduced in release R2025c (April 2025) to measure the progress of physical count processes. It is the 3rd installment of physical count management. The first two installments cover the partition of storerooms into areas for counting in this blog, and the use of PMs and work orders to systematically count inventory in this blog....