Clay's Blog

These are the official blogs about CalemEAM.
Clay Li
Apr
13

Auto-Closing Purchase Orders and Requisitions


Purchase orders (POs) and requisitions (REQs) that are fully received will be auto-closed in the coming release of Calem R2025c based on their ages.  POs of "Received" and "Invoiced" will be auto-closed after 9 months old, while completed POs will be auto-closed in 6 months.REQs of "Approved" status will be auto-closed after 9 m...
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Clay Li
Apr
02

Automating PO Payment with Accounts Payable Notification


When a PO is fully received, an accounts payable team may be notified for payment processing. This feature helps streamline inventory receipts and invoice processing. It is available in the coming release of R2025c. A team or users may be configured for accounts payable staff. Menu: Organization | ACL Profiles | Monitor User Add a team or user for ...
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Clay Li
Jan
28

How to Upload PO Invoices


Invoices for purchase orders can be uploaded from an excel template of PO invoices. PO #, invoice #, invoice dates (invoice date and due date), and costs (item total, tax and freight).The excel template is cm_po_invoice.PO-Invoices.xls.The template is a quick way for invoice entry for the following screen:  Additional Resources How to Cre...
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Clay Li
Jan
17

Vendor Email with Multiple Email Addresses


A vendor email field may include more than one email addresses in the coming release of Calem R2025. For instance, the email field of vendor ACME includes two email addresses separated by semi-colon ";".  When the vendor is used for a PO, the email address is copied over. Use "Email" to send the PO to the vendor of the PO. Calem...
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Clay Li
Jan
07

When to Use Vendor Memo in POs


Vendor Memo is a new field added in vendors in release R2024g. It will be carried over to a PO when a PO is created and its vendor has a Vendor Memo field populated. Here is a use case for the Vendor Memo field: Populate the field with vendor agreement number.The vendor agreement will be available in POs for this vendor.Customize PO ...
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Clay Li
Sep
18

How to Integrate Invoices with ERP Payment


PO invoices are improved in the coming release of Calem R2024f planned for November, 2024. The invoices can be used to integration with ERP payment processing. 1. Invoice Roles Invoice roles need to be configured for an organization before invoices can be processed in Calem and ERP. Menu path: Organization | ACL Profiles | Monitor UserAdd a team or...
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Clay Li
Jun
03

Inventory Analysis in R2024b


Inventory Analysis is a new set of reports for items purchased and used. It is available in release R2024b release (June 2024). The reports help answer questions like "How much I have spent on outside services for a period of time?", and "What items have been used for a period of time?".  Menu path: Analysis | Inventory AnalysisThey ...
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Clay Li
Feb
04

A New Checkbox for Capital Expenditure in POs


A new checkbox is added in purchase orders (POs) for capital expenditure (CapEx). It will be available in the coming release of R2024 in February 2024.  A user may set the checkbox to indicate a CapEx PO.Alternatively, the checkbox may be set by other fields including cost centers, projects and PO classes.  1. CapEx in Cost Centers A...
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Clay Li
Mar
29

Multiple Lines for a Service or Repair Item in a Requisition/PO


Multiple lines of a service or repair item can be added to a requisition or purchase order in Calem release R2023a available in March 2023. For service item, each additional REQ or PO line of the same item needs to have a different cost center.For repair item, each additional REQ or PO line of the same item needs to have a different ...
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Clay Li
Mar
07

Dashboard for Purchase Orders and Receipts


 A dashboard of purchase orders (POs) and receipts are available for budgetary purposes in the coming release of R2023a. Menu path: Dashboard | Inventory | PO and ReceiptsMonthly POs and Receipts are visualized in bar charts and list views.Use "Year" menu to set a year for reporting.Multi-site drill-down is supported.Drill-down to POs and rece...
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Clay Li
Feb
05

How to Assign Buyers to Vendors


In the coming release of Calem R2023 one can assign buyers to vendors. Calem will auto-fill buyers based on the buyer assignment.  Menu path: Purchase | Open | Vendor BuyerVendor site and Buyer are requirement for an assignment.The Site column is the PO site. It is optional.Set a site for a buyer to be for a PO site.Leave the site empty for a ...
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Clay Li
May
04

PO Print without Attachments


A new option has been added in R21a to print PO without attachments: A PO may have attachments such as quotation from vendors.An approved PO can be printed (option 1) into a PDF file and include PDF attachments and images.Each attachment can be edited and set "No Print" checked to exclude it from being printed.A PO not approved canno...
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Clay Li
May
04

How to Set up Vendor Defaults for Purchase Orders (POs)


The following default values can be configured in vendors from Calem release R21a (May 2021): Menu Path: Purchase | Open | Vendor ListsVendor Tax can be refined at: Purchase | Open | Tax Code list | Tax Code Form | Vendor TabCustom fields can be added at vendors to provide additional default valuesThe same custom fields may be defined in ...
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Clay Li
Dec
29

What is Open Purchase Order Chart


Available in the coming release of Calem R2021 for January 2021, Open PO (purchase order) Status Chart shows the assignment and status for POs that are being processed. POs that are fully received, invoiced, completed, voided or closed are not included in the chart. It is an smart tool for both supervisors and buyers to vis...
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Clay Li
Oct
12

How to Select Bins when Receiving All for a PO


A bin selection screen is available in Calem R20e (October 2020 release) when receiving all items for a PO. Calem uses the following process to calculate bins to receive for a PO line: The bins are pre-filled by Calem based on current stock and transaction history.The bins are left blank for PO lines that do not have stock, and there are no history...
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Clay Li
Dec
05

How to Control PO Line Tax Calculation


A flag has been added to R2019e to indicate if a PO line is taxible. Use this flag to turn off tax for a PO line so that PO cost will not incur tax charge for this line item. The "No Tax" flag can be edited from PO Item list in PO form. Additional Resources Requisition/Purchase Module TrainingInventory Module TrainingUser Guide and Admin Guide (cus...
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Clay Li
Dec
05

How to Edit and Void Approved POs and REQs


Editing of an approved requisition or purchase order is not allowed out of the box. A new configuration is available in release R2019e to enable editing of approved REQs or POs. This is useful if a buyer needs to add comment to an approved PO. The permission to edit approved REQs and POs can be granted per ACL profile.Menu path: Organizat...
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Clay Li
Nov
01

How to Get Notification of High Value Items in Purchase Order


A new feature is available to notify approvers and monitors of high value items in purchase order.  It allows purchase management to be aware of high value items being purchased: High value items are defined as items with unit price over $20,000 of system currency.Both the user/team approving a PO and PO monitors notified with emails...
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Clay Li
Oct
31

How to Receive All Items in a PO


A new feature is available in R2019d for one to receive all PO lines. This feature is handy for one to receive POs with many items.  Launch the PO receive from Inventory | Transactions | Receive to Storerooms, or from a PO screen. Set "Receive All" checked.Set a storeroom to receive all the items. All storerooms accessible to the login user ca...
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Clay Li
Aug
23

How to Configure PO Approval Routing in Calem


Approval routing of purchase orders (POs) has been added in the the coming release of R2019c.  When a PO is created the status is set to "New". One may add line items to the PO.Calem will transition POs of "New" status to "Ready" in 30 minutes after last updated. One may also manually move a PO into "Ready" status.When a PO reaches t...
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