Authorization for Expenditure (AFE) is added in the project module in release R2023 available in February 2023. The process of AFE is outside of Calem. AFEs including approved totals are stored in Calem for tracking cost in purchase orders (PO).
An AFE is identified by an AFE number (AFE #). It is referenced in projects, requisitions and purchase orders.
2. AFE in Project
An AFE and its expenditure can be tracked in a project by the following steps.
2.1 Project Read Form
The read form added the section "AFE COST" section.
2.2 Project Edit Form
The project edit form added the AFE # for data entry.
2.3 Project New Form
The new form for project is not changed. One can use edit form to set AFE and its total amount.
3. AFE in PO
An AFE is assigned to a PO through a project.
4. AFE in REQ
An AFE is assigned to a REQ through a project.
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